Equality diversity and inclusion Policy
Galgotias University
Equality, Diversity and Inclusion (EDI) Policy
Academic Year 2024–25 | Implementation and Monitoring Plan
1. Policy Statement and Scope
Galgotias University is committed to equality of opportunity and to maintaining a safe, respectful and inclusive environment for students, faculty, staff, applicants, visitors, contractors and other stakeholders. The University will work to prevent discrimination, harassment, bullying and victimisation; address barriers to participation and progression; and promote dignity and mutual respect across differences. This Policy applies across University schools, departments, centres, offices, campuses and University-related activities, and will be implemented in accordance with applicable Indian law and University rules, including relevant provisions concerning workplace sexual harassment, disability rights and caste-based discrimination.
2. Pre-defined Goals and Time-bound Targets for 2024–25
The following are proposed targets for the 2024–25 academic year. As this is a retrospective period, figures below describe planned targets, not verified achievements. Actual performance should be reported only after checking University records. Where baseline data were not collected, the University should state this limitation and establish a baseline for future monitoring.
| Goal | Target | Responsible Unit | Performance Evidence |
|---|---|---|---|
| Governance and accountability | By 30 September 2024: confirm the EDI coordination committee, nominate school/department coordinators and approve an annual action plan with owners and milestones. | University leadership / Registrar / EDI Committee | Committee order, coordinator list and approved action plan. |
| Baseline and data monitoring | By 31 October 2024: compile available baseline data on staff/student representation, access, progression, accessibility and grievances; identify data gaps. | HR / Admissions / Academic Affairs / IQAC | Baseline summary and data-gap register, handled confidentially. |
| EDI awareness and training | By 31 March 2025: target at least 90% of new students and 90% of employees for EDI and respectful-conduct orientation, with make-up sessions where feasible. | HR / Student Affairs / relevant committees | Attendance and completion records; feedback summary. |
| Accessibility review | By 31 December 2024: review priority physical, digital and learning-accessibility barriers; by 31 January 2025, approve a corrective-action plan with owners and due dates. | Facilities / IT / Academic Affairs / student support | Accessibility review, prioritised action tracker and budget/resource needs. |
| Grievance handling | Throughout 2024–25: acknowledge EDI-related complaints within 3 working days where practicable and refer promptly to the competent University/statutory mechanism; review pending cases monthly, subject to applicable procedures and timelines. | Registrar / competent grievance and statutory bodies | Confidential complaint log, referral dates and anonymised disposal-time summary. |
| Policy and process review | By 31 March 2025: review priority admissions, HR, academic and student-support procedures for potential unequal impacts and record corrective recommendations. | Policy owners / HR / Admissions / IQAC | Completed review checklist and documented recommendations. |
| Consultation and participation | Conduct at least two structured consultations with students and staff during the academic year; document key themes and proposed actions within 30 days of each consultation. | EDI Committee / Student Affairs / HR | Meeting/feedback records and anonymised action summary. |
| Annual review and reporting | By 30 June 2025: review the year’s progress, identify unmet targets and assign corrective actions and deadlines for the next cycle. | EDI Committee / IQAC / University leadership | Annual EDI progress report, evidence register and approved follow-up plan. |
3. Roles and Responsibilities
The Vice-Chancellor will provide overall leadership. The Registrar and designated EDI Committee will coordinate implementation, monitor deadlines and escalate delays. Deans, Heads of Departments and unit heads will deliver actions within their areas and provide evidence. HR will monitor employment-related indicators; Admissions and Academic Affairs will monitor student access and progression; IQAC will support evidence-based review; Facilities and IT will address accessibility; and competent statutory and grievance bodies will handle complaints within their mandates. All members of the University community are expected to act respectfully and comply with the Policy.
4. Monitoring, Reporting and Corrective Action
Responsible units should report progress quarterly, with a formal mid-year review and an annual review by 30 June 2025. Any missed target should be accompanied by a documented explanation and a corrective-action plan identifying the action owner and revised completion date. The annual report should distinguish targets set, actions completed, evidence available, outstanding work and data limitations. Personal information and sensitive complaint details must not be disclosed in public reporting.
5. Data Protection, Fairness and Review
EDI information will be collected only where appropriate, kept confidential and access-controlled, and processed in accordance with applicable law and University requirements. Aggregated or anonymised reporting should be used wherever practicable. Complaints must be handled impartially, sensitively and without retaliation, by the competent mechanism and within applicable legal timelines. The Policy and its targets should be reviewed by the competent University authority before adoption and used to inform the next annual action plan.